How do I export my mileage for my accountant?

For your accountant, download the Annual summary: a single PDF with the mileage log, the IRS rate applied to each trip type, tolls and parking with their receipts and the reimbursements already received. Nothing to recompute, nothing to piece together.

1. On the Trips page, check that the year in the header is the tax year. The ‹ › arrows change the year.
2. Review your trips: a personal appointment is removed with one click on Counted, and trips marked To check are waiting for an address confirmation.
3. Click PDF, then Annual summary.
4. Date and sign the Statement block, then send the file.

Your accountant finds what Schedule C or an expense report needs: the total miles and the deduction, the Summary by trip type with the rate per mile, tolls and parking with receipts, and the Outstanding balance if you recorded your reimbursements. Commuting miles are not in it: exclude the drives that are not business before exporting.

The export is a PDF, receipts and rates included: it is the format you hand over as is, and the one to keep with the records of that tax year.

If your accountant works month by month, the Monthly summary shows the month next to the year-to-date figures. And if you are weighing the standard mileage rate against actual expenses, the mileage deduction on Schedule C page shows where the number goes and which questions the form asks.